Enhancing Your Discoverability & Impact by Managing Your Online Academic Profile

Workshop Notes

This work is released under a Creative Commons Attribution 4.0 International License.

Recommended Citation: Bell, Kenton and Patrick Crookes. (2016) “Enhancing Your Discoverability and Impact by Managing Your Online Academic Profile.” http://kentonville.com/profile-workshop/


  • Please contact me, If you are interested in having this workshop run at your institution.
  • I am also available for hire to set-up, link, and integrate your online profiles. Please contact me here for a quote.


Workshop Overview

Direct Outcomes of this Workshop:

  • Set up a small number of key online profiles and learn how to maintain them.
  • Appreciate the value of an ORCID identifier for academics especially about their publications, grants, and citations.
  • Learn how to populate, link, and where possible integrate these key online profiles to possibly raise citation rates and awareness of one’s academic work.

Value of this Workshop:

  • Control your professional image online, including correcting errors and improve the dissemination of your work.
  • You and your work must be available, accessible, and findable; this workshop will help with all three.
  • By controlling and linking your work, you will make it easier to find, and therefore potentially easier to make a difference, prove value, and increase citations.
  • Become more aware of useful methods for early career researchers to promote their work and for mid-late career researchers to curate and distribute their work.
  • Time for personal reflection on your story and track record as an academic.

Creating your Online Academic Profile:

Before you begin setting up your online academic profiles, gather the following information:

The email address (an .edu is preferred) which you want to use for your profiles, plus the usernames and passwords (consider using LastPass) for each of the following systems, if you already have them:

Order of Operations:

Note: The intention is not to expect academics to update and maintain all these sites on an ongoing basis. Reviewing them every three months is recommended.

  • A professional photo for your profiles.
  • A short biography about yourself that outlines your credentials and research.
  • Your three key research interests.
  • Your three key marketable skills.
  • A full curriculum vitae (CV) that exhaustively lists everything you have done.
    • You will use this to populate your profiles.
  • A CV that you would be happy to distribute. You will upload this to your profiles.

What is ORCID?:

Open Research and Contributor Identifier, provides a registry of unique identifiers for researchers and scholars that is open, non-proprietary, transparent, mobile, and community-based.” Source

Integrating Academic Databases:

If you set up and integrate ORCID, ResearcherID, and Scopus Author Identifier you will effectively manage your online researcher profile in regards to the largest academic databases.


ResearcherID – This identifier is used by (and links) Thomson Reuters, Web of Science, and EndNote.

Scopus Author Identifier:

You can also take control of your Scopus Author Identifier. You are automatically assigned this number if you have ever published anything indexed by Scopus (Elsevier), and you cannot apply for it. You can also integrate it with ORCID.

Note: After setting up these IDs, all future research should automatically be included. You can also set up various alerts for your name and research. Set a calendar alert to check your profiles every three months.

Additionally, you can integrate ORCID with ScholarOne

Other Academic Profiles:

Note: These are only profile pages and are NOT currently integrated with ORCID.

  • LinkedIn – This provides a high profile and discoverable place to lodge a simple resume and outline of your key achievements and interests online. It can also assist you in identifying individuals and groups related to your field and interests.
  • Academia.edu – This allows you to share papers and to network. This is particularly useful for workshops and conference presentations. You can also add and link to your uploaded papers on ORCID.
  • ResearchGate – You may have a page already, just take control of it. ResearchGate is a highly indexed site.
  • Google Scholar – Google Scholar may already have some of your research on record, and it will ask you to confirm it, you can also correct misinformation. You must set your profile to “public” and you can stop Google Scholar from automatically updating your profile without your approval.

It is recommended that you set-up a Facebook and Twitter account for academic purposes.


  • Academia.edu > Edit > Social Profiles
  • Facebook > Contact and Basic Info
  • Google Scholar (limited to 3)
  • LinkedIn > Contact (limited to 3)
  • ORCID > Websites
  • ResearchGate > Profile > Info

Exemplars of Profiles:

Things to Remember:

  • For each profile, claim your research as your own and make corrections. This is important if you have published under various names or have a common name.
    • Decide on a name for all your work and be consistent. You may want to use a middle name or initial.
  • Be consistent when you create your profiles and try to use the same photo and username.
  • Clean up your social media accounts; you may want to create professional and personal profiles on social media.
  • It is important to cross-link all of these various pages together to create a complete online profile.

Additional Ideas:

  • Use Google Alerts for your name and articles or your research interests.
  • Consider blogging about your work.
  • Post your classroom and conference presentations on authorSTREAM, SlideBoom, and SlideShare.
  • Post your papers or teaching and learning resources for others to use on Figshare or Merlot.
  • Add your new profiles to your email signature in Outlook and Gmail or list your recent publications.
  • Buy your name as a website address regardless if you plan to use it.
  • Get personalized email through Google Apps.
  • Create a personal website: Your own site is useful, particularly with the shifting nature of academia, but not necessary. These website providers require little technical knowledge and are low cost on a yearly basis.

Other Online Profiles:

You may want to create and link these online profiles as well.

Increase Research Readership:

Measuring Research Impact:

Measuring Online Influence:

Academic News Websites:

Online Safety:

Productivity Tools:

Useful Articles:

Reading Recommendations:

Career Development

Social Media